Description 
Manage smooth communication between the customers and all internal 
departments.  This Project Manager position requires extensive interaction 
between 
all departments to provide a record of accurate and reliable information 
pertaining to 
the customer’s specifications through all phases of estimating, order 
entry, 
production, shipping/inventory, and billing. Project Managers have an 
excellent 
understanding of the Printing & Packaging industries. 


ESSENTIAL RESPONSIBILITIES include the following: Other duties may be 
assigned.

 

Facilitate and expedite all aspects of project development, pre-
production, order 
entry, the approval process through inventory management.

Manage the Project Management Log, requesting samples, pricing, comps etc. 
(Request D & B report and account number from accounting if new customer.) 

Responsible for communicating sampling and quote information, via the 
Project 
Request Form. Pricing to include, all applicable pre-production and 
production 
costs. 

 

Manage incoming art files with Print Manager, Digital Imaging and Ink 
Systems. 
Complete CTP specifications and submit to Digital Imaging and request ink 
matches if required. Utilize Graphic Design to create new artwork and/or 
concepts 
when necessary. Manage and document the customer approval process. 
 

Manage the quote approval process once agreed to by customer.  Forward all 
applicable specifications to pre-production manager and expedite the pre-
production specification sheet. Review differences on the estimate versus 
the Pre-
production spec sheet if applicable. 
 

Responsible for the accurate data entry of specifications for layouts, 
structures, and 
product into the ProSoft computer software system.  Document, when 
necessary, 
job specific instructions to all applicable production phases. 
 

Confirm that the artwork meets the quote/job requirements. Communicate any 
differences to salesperson and customer to resolve any pricing differences 
before 
proceeding. 
 

After receiving the customers purchase order, match the quote letter to 
the 
purchase order and our order acknowledgement. Forward to the Accounting 
department for billing. 
 

Review materials needed for the job with Purchasing. Monitor progress of 
tooling and 
materials and approvals to ensure the job is progressing on time. 
 

Attend daily pre-production/scheduling meeting. Responsible for tracking 
orders 
through the plant via the Prosoft schedule, keeping managers aware of 
delivery 
priorities. Send timeline/schedule to customer and salesman. 
 

Responsible for communicating changes to order specifications through 
applicable 
personnel. Resolve issues involving vendor delays and missing information. 
 

Send monthly inventories to customers, review and update.  Releasing 
finished 
goods and keeping track of overrun percentages and aged inventory. Contact 
the 
shipping department for discrepancies on physical inventories. Arrange 
requisite 
paperwork for international shipping and/or COC’s when required. 
Design Assembly Instructions for fulfillment projects for cartons at co-
packing 
plants when necessary. 
 

Eventual assumption of pre-production responsibilities, including but not 
limited to, 
layouts and estimates. 
 



 

Requirements 
EDUCATION and/or EXPERIENCE

Bachelor’s degree from four-year college or university and three to five 
years’ 
folding carton/packaging experience and/or training.

 

 

QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform 
each 
essential duty satisfactorily.  The requirements listed below are 
representative of 
the knowledge, skill, and/or ability required.  Reasonable accommodations 
may be 
made to enable individuals with disabilities to perform the essential 
functions. 

 

 

LANGUAGE SKILLS

Have the ability to read, analyze and interpret general business 
periodicals, 
professional journals, technical procedures, or governmental regulations.  
Have the 
ability to write reports as well as business correspondence. Have the 
ability to 
effectively present information and respond to questions from managers, 
clients and 
customers.  

 

 

 

MATHEMATICAL SKILLS

Have the ability to calculate figures and amounts such as discounts, 
interest, 
commissions, proportions, percentages, area, circumference, and volume.

 

COMPUTER SKILLS

Must be proficient in Microsoft Office, Excel, Word, Lotus notes, and 
Internet 
research. Ability to learn and become skilled at Prosoft computer 
software.      

 

REASONING ABILITY

Have the ability to define and solve problems. Collects data, establish 
facts, and 
draw valid conclusions.  Have the ability to interpret an extensive 
variety of 
technical instructions in mathematical or diagram form and deal with 
several 
abstract and concrete variables.

 

SUPERVISORY RESPONSIBILITIES - This job has no supervisory 
responsibilities 

 

CERTIFICATES, LICENSES, REGISTRATIONS - None required.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must 
be met 
by an employee to successfully perform the essential functions of this 
job.  
Reasonable accommodations may be made to enable individuals with 
disabilities to 
perform the essential functions.

 

While performing the duties of this job, the employee is regularly 
required to use 
hands to finger, handle, feel; and talk and hear.  The employee is 
frequently required 
to reach with hands and arms.  The employee is occasionally required to 
stand, 
walk, and sit.  The employee must occasionally lift and/or move up to 30 
pounds.  
Specific vision abilities required by this job include color vision.  

 

WORK ENVIRONMENT 
The work environment characteristics described here are representative of 
those an 
employee encounters while performing the essential functions of the job.  
Reasonable accommodations may be made to enable individuals with 
disabilities to 
perform the essential functions.  

 

While performing the duties of this job, the employee is not exposed to 
any 
conditions.  The noise level in the work environment is moderate.